Can a cadet see their file?

[Extremepredjudice]

I want to check and see if some stuff made it in there. Am I allowed to see it?

[NCRblues]

CAPR 52-16 Para 3-2

[Extremepredjudice]

I don't see where it says I may see my record... (I may have missed it, though)

a. Master Record. The unit establishes and maintains an electronic or hard copy master
record for each cadet upon their joining CAP. Units are encouraged to use the  online Cadet
Promotions Application (available through eServices) for tracking Cadet Program accomplishments.
Alternatively, the hard copy CAPF 66,  Cadet Master Record, may be used in lieu of the Cadet
Promotions Application. Units also may augment the Cadet Promotions Application or CAPF 66
with spreadsheets or databases to track the cadets' accomplishments.

b. Phase Certification Forms.  If the unit is  not using the  online Cadet Promotions
Application to track cadet advancement, each cadet's personnel file must include a CAPF 52 series,
Phase Certification Form  (CAPF 52-1, 52-2, 52-3, or 52-4 as appropriate). The CAPF 52 series
forms are temporary records charting a cadet's progress within each phase of the Cadet Program. 
When a cadet completes a phase, he or she forwards the completed CAPF 52 to National
Headquarters for validation and processing of the milestone award. In contrast, the Cadet Promotions
Application software automatically processes milestone awards, negating the need for maintaining
and transmitting a hard copy CAPF 52.12 CAPR 52-16    EFFECTIVE 1 FEBRUARY 2011

c. Inspecting & Transmitting Cadet Records. Cadets and their parents may inspect their
personnel files at any time. Personnel files will be freely given to the gaining unit commander if the
cadet transfers units.  During a transfer, the old and new commanders must ensure the cadet's records
are complete and up-to-date. Commanders must ensure all records are treated in accordance with
CAPR 10-2,  Files Maintenance and Records Disposition, and CAPR 39-2,  Civil Air Patrol
Membership. If the unit has been using the Cadet Promotions Application, the cadet's new
commander will automatically receive access to that data when National Headquarters processes the
transfer. However, those units still need to forward the CAPF 15 membership application signed by
the cadet's parent or guardian, plus any other records that have been kept in hard copy.

d. Problem Records.  Occasionally, cadet records are found to be incomplete, especially if a
cadet transfers units or new leaders take charge of a squadron. In such instances, the new commander
should attempt to contact the cadet's previous leaders to obtain help in clarifying the record. If that
option is not available, the new commander may exercise discretion in reconstructing the cadet's
record as best as possible, recording approximate dates for completing tests, achievements, and the
like. Cadets are not to be penalized for a senior staff's poor recordkeeping, but commanders must
take reasonable steps to uphold the integrity of cadet awards. In no circumstance may a unit
commander backdate a Mitchell, Earhart, Eaker, or Spaatz Award.

[EMT-83]

I don't see where it says I may see my record... (I may have missed it, though)

a. Master Record. The unit establishes and maintains an electronic or hard copy master
record for each cadet upon their joining CAP. Units are encouraged to use the  online Cadet
Promotions Application (available through eServices) for tracking Cadet Program accomplishments.
Alternatively, the hard copy CAPF 66,  Cadet Master Record, may be used in lieu of the Cadet
Promotions Application. Units also may augment the Cadet Promotions Application or CAPF 66
with spreadsheets or databases to track the cadets' accomplishments.

b. Phase Certification Forms.  If the unit is  not using the  online Cadet Promotions
Application to track cadet advancement, each cadet's personnel file must include a CAPF 52 series,
Phase Certification Form  (CAPF 52-1, 52-2, 52-3, or 52-4 as appropriate). The CAPF 52 series
forms are temporary records charting a cadet's progress within each phase of the Cadet Program. 
When a cadet completes a phase, he or she forwards the completed CAPF 52 to National
Headquarters for validation and processing of the milestone award. In contrast, the Cadet Promotions
Application software automatically processes milestone awards, negating the need for maintaining
and transmitting a hard copy CAPF 52.12 CAPR 52-16    EFFECTIVE 1 FEBRUARY 2011

c. Inspecting & Transmitting Cadet Records. Cadets and their parents may inspect their
personnel files at any time. Personnel files will be freely given to the gaining unit commander if the
cadet transfers units.  During a transfer, the old and new commanders must ensure the cadet's records
are complete and up-to-date. Commanders must ensure all records are treated in accordance with
CAPR 10-2,  Files Maintenance and Records Disposition, and CAPR 39-2,  Civil Air Patrol
Membership. If the unit has been using the Cadet Promotions Application, the cadet's new
commander will automatically receive access to that data when National Headquarters processes the
transfer. However, those units still need to forward the CAPF 15 membership application signed by
the cadet's parent or guardian, plus any other records that have been kept in hard copy.

d. Problem Records.  Occasionally, cadet records are found to be incomplete, especially if a
cadet transfers units or new leaders take charge of a squadron. In such instances, the new commander
should attempt to contact the cadet's previous leaders to obtain help in clarifying the record. If that
option is not available, the new commander may exercise discretion in reconstructing the cadet's
record as best as possible, recording approximate dates for completing tests, achievements, and the
like. Cadets are not to be penalized for a senior staff's poor recordkeeping, but commanders must
take reasonable steps to uphold the integrity of cadet awards. In no circumstance may a unit
commander backdate a Mitchell, Earhart, Eaker, or Spaatz Award.

[Extremepredjudice]

Thanks!

[Major Lord]

Well, you can see the personnel file, you just can't see the secret files we keep on you, showing all your facebook data, secret background checks, and DNA tests. Of course, most Seniors have been instructed to deny these files exist, if we felt that they were cleared to know about them at all.

In fact, its a really good idea to browse your "201" file to make sure that there are no errors or emissions, and to have an idea of where to go next in your track. This naturally applies to Seniors and Cadets. Keep paper copies of everything in case the system decides to delete you ( kill a few trees!) "Buff" up your paper file with the documentation you may need at a later time, especially if you expect a break in service ( membership) since your original records could well be purged, and many things could potentially  be carried back when you rejoin.

Major Lord
p.s. There are people who will kill you if you call it a "201" file!

[Eclipse]

Generally the only reason a Personnel Officer would not want to show you the file is because it has not been maintained properly, which is neither and excuse, nor justification to bar access.

I've heard all sorts of bizarre justification for not letting a member, especially cadets, access a file, or hand carry it for a transfer, etc.  None of them fly.

There isn't supposed to be anything in the file that the member is not aware of, so why would anyone say "no"?

[davedove]

Well, you can see the personnel file, you just can't see the secret files we keep on you, showing all your facebook data, secret background checks, and DNA tests. Of course, most Seniors have been instructed to deny these files exist, if we felt that they were cleared to know about them at all.

In fact, its a really good idea to browse your "201" file to make sure that there are no errors or emissions, and to have an idea of where to go next in your track. This naturally applies to Seniors and Cadets. Keep paper copies of everything in case the system decides to delete you ( kill a few trees!) "Buff" up your paper file with the documentation you may need at a later time, especially if you expect a break in service ( membership) since your original records could well be purged, and many things could potentially  be carried back when you rejoin.

Major Lord
p.s. There are people who will kill you if you call it a "201" file!

Yeah, those radioactive files can be a real problem.

[MSG Mac]

Besides maintaining your own personal personnel files, keep all originals. When you provide paperwork to the unit, give them only copies, keep the originals for your records. A good Personnel Officer should give you an opportunity to review your records on a regular basis. I used to recommend the birth month or the anniversary of joining.   

[arajca]

If you do review your file, don't necessarily expect to left alone with it or to be able to take it home. It is too easy, and may be too tempting for some member to slip something in or out of the file.

I had a member review his file without anyone else present, per the cc's direction, and I got it back noticeably thicker. Said member soon left the unit without asking for his file.

[Extremepredjudice]

I just want to see if Something was actually put in it.

[Eclipse]

LORs, disciplinary actions, special notes, etc., should not be in there unless the member is aware.

[SarDragon]

It's as simple as asking your personnel officer.

[Extremepredjudice]

It's as simple as asking your personnel officer.

except when the ONE person with the key doesn't decide to show up. 

I didn't get to see if it was in there.

[RogueLeader]

It's as simple as asking your personnel officer.

except when the ONE person with the key doesn't decide to show up. 

I didn't get to see if it was in there.

Then you ask the cc to see it.

[Extremepredjudice]

It's as simple as asking your personnel officer.

except when the ONE person with the key doesn't decide to show up. 

I didn't get to see if it was in there.

Then you ask the cc to see it.

Not gunna happen.

1. The cabinet is still locked
2. It took a month to get him to sign a simple form and my parents going "WTF dude." This would be to complex for him.

[PA Guy]

Your opinion expressed in #2 is probably best kept to yourself and not on a public forum.  And you wonder why you have problems. 

[Eclipse]

+1 - dare we ask what is so important?

[RogueLeader]

Even if you can and do see your file, you can not add anything, or take out anything you want. You may object to something there, and dispute it, but the commander my order it stays in place, or orders it removed if improperly added.

[Extremepredjudice]

+1 - dare we ask what is so important?

To see if someone lied to me. Again, if I may add.