February 19, 2020, 12:42:46 am

Uploading attendance into eServices

Started by aweber46, August 12, 2019, 08:26:00 pm

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aweber46

I would like to get away from paper based attendance logging to an electronic version, to ease the burden of the weekly manual entry of attendance into eServices. Is there a function that allows the import of an attendance file, e.g. in .csv format into eServices?

MSG Mac

E-Services/Personnel/Attendance Log. You can click on members of the unit who are present and add non-members and visitors by name or CAPID.
Michael P. McEleney
Lt Col CAP
MSG USA (Retired)
50 Year Member

Eclipse

There is an attendance module specifically intended for tracking meeting and activity attendence which then cross references
that attendance into the eServices personnel file.

Lat I checked, that module is only available to members appointed as Commander and Personnel Officer and cannot be delegated.



TheSkyHornet

In short:
It's not automated. Even if you attach the file, it still has to be done manually.

Unless you link it to a bar code scanner or finger-punch digital entry (i.e., number pad) connected to a laptop when people walk in the door, you'll have to select each member on the Attendance module.

Eclipse




Holding Pattern

Quote from: Eclipse on August 12, 2019, 09:07:54 pm
You can link it to a scanner?


scanner can dump to CSV which can then be dumped into the module.

Eclipse

Quote from: Holding Pattern on August 12, 2019, 09:13:30 pm
Quote from: Eclipse on August 12, 2019, 09:07:54 pm
You can link it to a scanner?


scanner can dump to CSV which can then be dumped into the module.


Ah Bach - yes, I see.  You can attach, for example, the signature page to the new meeting when you create it, but still have to tick off the boxes.



Spam


Mark

Doing the electronic log in eServices, if safety is selected for a meeting topic does this also log safety education in SIRS?  Or does the safety officer also have to log safety education separately?  Thank you.

ßτε

Quote from: Mark on December 14, 2019, 05:04:54 pm
Doing the electronic log in eServices, if safety is selected for a meeting topic does this also log safety education in SIRS?
No.
QuoteOr does the safety officer also have to log safety education separately?
Yes. 
QuoteThank you.
You're welcome.

RangerConlin

Of note, it also does not log Character Development for cadets - as our CDI found out the hard way.

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TheSkyHornet

Quote from: RangerConlin on December 14, 2019, 08:38:21 pm
Of note, it also does not log Character Development for cadets - as our CDI found out the hard way.


Character Development is logged through the Cadet Programs module, whereas the Attendance Log is a Personnel module. Just the same, Safety Education is under the Safety module.

GZCP31

In my opinion; It is good to keep them separate. There will be times that the Safety Briefing will cover items that are not appropriate for younger Cadets. At the same time Seniors sometimes do and at other times do not attend the Character Development portion of the meeting.
Former OK Wing DCL/DCA Mid 90s, Rejoined after 17 years out.
1LT. Communications-Master
Squadron Deputy Commander, Emergency Services Training Officer,  Professional Development Officer,  Administration Officer, Personnel Officer, Communications Officer and Aerospace Education Officer

Eclipse

What subject would be in a monthly Safety briefing that is "inappropriate to cadets"?

They need to be protected from Turkey Fryer fires as much or more then the Seniors!



TheSkyHornet

If you do conduct separate Safety Education sessions (say, to target specific safety topics for different groups), then enter it multiple times...

You can also enter multiple Attendance Logs if you have multiple activities on the same day.

GZCP31

Quote from: Eclipse on December 16, 2019, 04:07:04 pm
What subject would be in a monthly Safety briefing that is "inappropriate to cadets"?

They need to be protected from Turkey Fryer fires as much or more then the Seniors!


We have had some safety briefings for Seniors that have been about the aftermath of a search and what to do to prevent it if it happened to you. It was quite graphic in the discussion.  Also about health and psychological items.

A couple of years ago, the Safety down day subject was thought to be inappropriate for 12-14 year old cadets. Many parents did not want their children exposed to it and they skipped the meeting.
Former OK Wing DCL/DCA Mid 90s, Rejoined after 17 years out.
1LT. Communications-Master
Squadron Deputy Commander, Emergency Services Training Officer,  Professional Development Officer,  Administration Officer, Personnel Officer, Communications Officer and Aerospace Education Officer

Eclipse

Those would not be appropriate subjects for monthly safety briefings.  That sort of thing
isn't needed by members not involved in the field portion of ES.

This is like pilots providing information on proper use of de-icing boots to non-aircrew members in
a wing that doesn't have any planes with boots.  BTDT.

You scale your 15 minutes to the audience, not vice-versa.



GZCP31

Former OK Wing DCL/DCA Mid 90s, Rejoined after 17 years out.
1LT. Communications-Master
Squadron Deputy Commander, Emergency Services Training Officer,  Professional Development Officer,  Administration Officer, Personnel Officer, Communications Officer and Aerospace Education Officer

Luis R. Ramos

As a Safety Officer with about 15 years of CAP safety experience, and Senior in the spec track, I agree with Eclipse. Monthly Safety Briefings should be more general in scope. The only time when you may cover topics not appropriate for cadets, is when you are in a squadron that does not have cadets!
Squadron Safety Officer
Squadron Communication Officer
Squadron Emergency Services Officer

Blanding

Quote from: GZCP31 on December 16, 2019, 07:00:10 pm
agree to disagree..


Well, you might consider how CAPR 160-1 specifies the content of a monthly safety briefing. A graphic discussion about the results of a search mission is probably better suited for someone with specific training regarding psychological response to traumatic events.

Quote from: CAPR 160-15.2.1.1.4. Safety Education Content. The purpose of monthly safety education is to
reinforce CAP members' understanding of RM and the SMS, in the context of CAP's unique
missions and activities. As such, all monthly education must contain reference to and discussion
of RM principles such as hazards, risks, risk controls, and how to integrate those risk controls into
planning and execution of activities.
While most topics should focus on CAP, the unit has wide
latitude to include other topics of interest including local hazards, unit activities, missions,
seasonal topics, or other interesting current events or news items that lend themselves to an
open discussion of safety and RM.


RM = Risk Management
SMS = Safety Management System