Organizing a small outdoor award ceremony for squadron

Started by Wildbilly1760, October 17, 2020, 03:06:40 am

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Wildbilly1760

Hello, I am tasked with helping design a timeline, or itinerary for a Squadron awards ceremony.  We will have several wing officers, a few group officers, and a dignitary state rep.   We are just out of Covid, and getting back together with an award ceremony to cover everything that was delayed and also earned during this past year.   From Curry's from brand new members. 2 Wright Bros, 3 Mitchell's, and 3 Earhart's.  We have disaster relief ribbons. Vclasps, AE awards, a Benjamin Davis, several commander accomodations, CAC appointees.   We have an outdoor seating plan.   Does anyone have experience in a program, or plan for this type of event?

Spam

Hi, Billy.

You're going to possibly get a very wide variation in terms of advice on this one, due to the wide variability between state and local ordinances currently impacting CAP at a local level. Therefore, let me give you my advice based on two recent local awards ceremonies similar to what you describe, in two of the 5 units I currently command (I'm a Group/CC again).

1. With such a wide variety of back-logged awards to celebrate, the temptation to have a big "bash" is certainly genuine. However, to avoid becoming a "super spreader event", my best advice is to ignore the extremes of advice from the other 49 states and focus on your own. Consult your (approved) unit-level reopening plan. Call your own Group or Wing command staff for advice. You need to seek their guidance, rather than ours on Captalk, because what worked in my Wing may not work for you. Note: what worked for one of my units did NOT work for another, in another county, and two of my five units are still declining to meet in person - which is very OK!

2. Some of your members (particularly the older members, or those with compromised immune systems, like my wife and most of those in the Senior Squadron in my Group) will not want to be there physically. It is very important to not make them feel, or appear, as if they are second class members for this. Be sure to set up a camera and live cast, or record and post, video of the ceremony, and do NOT LEAVE THEM OUT, by any means. It may not be appropriate to mention their individual health concerns either, so don't dwell on that individually - just emphasize that however a member chooses to participate, their time and efforts and achievements are much appreciated and are equally celebrated. So, plan equal time and weighting for describing their award, don't just mutter, "Joe ain't here" and toss his certificate behind you on the table and move on!

I'll stop there.
Best wishes for your reopening safely.

V/r
Spam

JohhnyD

Be very, very careful with messaging. We did an outdoor cadet COC ceremony. The reporter and parents asked for a mask-free pic, and screams from karens across the globe started!

NovemberWhiskey


Spam

Quote from: JohhnyD on October 17, 2020, 12:51:04 pmBe very, very careful with messaging. We did an outdoor cadet COC ceremony. The reporter and parents asked for a mask-free pic, and screams from karens across the globe started!

JohhnnyD is on target with this, Billy.  This supports my thrust - stay within YOUR specific reopening plan, as approved by your higher command, regardless of what parents, reporters, and individual members desire. Follow your approved plan IAW policy.

That keeps you on a sound basis, no matter what people say. If you however depart from that plan and policy, you may face discipline; if one of my members knowingly (after training/briefing on the reopening policy) intentionally broke it, I'd probably have suspended all the members involved, probably re-closed the unit pending mass retraining, and possibly removed the unit commander via lack of confidence in his command ability.  That specific question (a hypothetical, what to do in a case of no masking/policy breaking) was a selective question in my application interview for Group Command in my Wing, and I take it seriously.

V/r
Spam

Spam

Ps, also he's on target with messaging re: another topic, political endorsements. Be sure that no masks with endorsement of parties, candidates, movements or ideologies (particularly extremist or offensive ideologies or slogans) are worn.

V/r
Spam

JohhnyD

Quote from: Spam on October 17, 2020, 05:21:50 pmJohhnnyD is on target with this, Billy.  This supports my thrust - stay within YOUR specific reopening plan, as approved by your higher command, regardless of what parents, reporters, and individual members desire. Follow your approved plan IAW policy.
Indeed, that my unit and Wing CC approved our safety plan and all aspects made it work. Do NOT be a cowboy!

etodd

Make a video, where you hold up each award, talk of each, and congratulate each person. Send a link to all involved. Mail the certs.
MS - MO - AP - MP - FRO - ESO

sUAS MP - sUAS Instructor - sUAS Check Pilot