Personnel Record: What's required?

[Dracosbane]

While not exactly what I might consider regulatory, the advice I received from the person on the IG team that did our last SUI was to go into eServices and print off the printable version of the personell file for each senior member and stick a copy in their personell file. This satisfies the requirement to maintain the file and anything extra is just that, extra.

Not aimed at you, specifically, but this is ridiculous and a waste of time and trees.  If the only thing you have
for the member(s) is this printout, then why not generate a .pdf out of this, and call it your files?

I'm not saying that I'm following it. I'm just saying that this was the advice.

We have a small active senior cadre, but it's growing. Up to a certain point, there were only 4 or 5 of us on any regular basis. It wasn't hard to get them all to help keep their files updated. Take a test and get a new certificate? Drop a copy in. New award earned? Printed, copied, signed, and dropped in. Take a course? Bring back your info and we'll copy and drop it in.

Anything done online was in eServices. Apparently that wasn't enough for that member of the inspection team.

Not the first time I've had an issue with an inspection team member not thinking that eServices and the record keeping there was enough. If it's not, then what's the purpose?

I don't have a problem with scanning and keeping electronic personnel files. I'm actually in the process of updating our records and files as I bring in a new member to take over admin and personnel. This will probably become the process.

One member has forty-two years of records to scan. That's going to be a task.