Wonder how other wings handle the billing for member's personal proficiency/training flying ???
Recently my wing requires that whoever has the aircraft parked at their squadron area at the end of each month, either scans or faxes the aircraft log book to the wing administrator. The wing administrator than extracts the information by unit & member and than sends the unit a bill (via a spreadsheet) for the flying hours by the 10th of the following month. On the 15th of the month the wing transfers automatically the amount due from the units bank account in the wing banker program to the wing maintenance account (and hopefully everyone from the unit has paid what is due to the squadron, otherwise the squadron is funding the proficiency flying). The unit can also decide to automatically pay for all members proficiency flying IF the unit financial committee agrees to this (yearly).
Before implementation of this policy, various units had a specific plane assign to the unit. IF at the end of the month the plane wasn't at the units' location, the log would be obtained by wing and the unit would be charged for all the flying hours on that aircraft, regardless of what wing or unit member flew the aircraft. This resulted in much more work at the unit level by the operations and finance officers.
RM
All flying in my wing is billed direct to the member. Units are not involved in the transaction.
the pilot cuts a check to wing here.