Hate to open a can of worms, but I can't ignore it. I am wondering if the CAP Form 31, with the cadet medical info on it, needs to comply with any HIPA privacy rules. I know that when I was in Boy Scouts and we had similar forms for outings, we ended up carrying them in sealed envelops to an outing and only opening them in case of emergency.
Quote from: NewDCC on June 13, 2011, 01:38:10 AM
Hate to open a can of worms, but I can't ignore it. I am wondering if the CAP Form 31, with the cadet medical info on it, needs to comply with any HIPA privacy rules. I know that when I was in Boy Scouts and we had similar forms for outings, we ended up carrying them in sealed envelops to an outing and only opening them in case of emergency.
Easy answer. No, CAP us not a medical provider or insurance company, so HIPPA simply doesn't apply to us in any event.
That said, we have a responsibility to safeguard members' private information. Please take reasonable precautions to insure the information is available when and where needed (during activity planning to ensure the cadet can be reasonably and safely accommodated and during the activity in the event of issues), but not exposed to other cadets or seniors who do not need the information.
Since CP activities vary so widely in terms of available resources, we do not have "hard and fast rules" about lockboxes, "need to know" rosters, or sealed envelopes. Each might be a good idea, but we place faith and trust in our experienced and trained CP leaders to take the reasonable precautions appropriate to the activity.
Ned Lee
Exactly what Ned says.
I can remember a cadet activity where the CAPF 31 binder was being passed around the room, people were browsing casually through it, discussing them. I was appalled. Keep this information private unless needed, but the law doesn't apply. Done and done.
CAWG made a replacement for the F31, referred to as CAWG F150. A key feature is that medical information page, it's a third page. So even if you print duplex, it can be separated at in-processing and kept where it needs to be while letting admin and staff do their jobs/what they need with the rest of the data.
Quote from: a2capt on June 13, 2011, 04:29:24 AM
CAWG made a replacement for the F31, referred to as CAWG F150. A key feature is that medical information page, it's a third page. So even if you print duplex, it can be separated at in-processing and kept where it needs to be while letting admin and staff do their jobs/what they need with the rest of the data.
They should do that with the F31. That's what I did with my forms that I created for my work that have data like this. We handle a lot of confidential information. Maybe someone could pass this up to NHQ so it could get done.
Our 31s never leave the possession of the CC. Medical info is given only on a need to know basis, and any other info needed is generated through encampment management system reports.
Perfect, no? But it is respectful of the situation within the needs of those involved.