Uploading attendance into eServices

[aweber46]

I would like to get away from paper based attendance logging to an electronic version, to ease the burden of the weekly manual entry of attendance into eServices. Is there a function that allows the import of an attendance file, e.g. in .csv format into eServices?

[MSG Mac]

E-Services/Personnel/Attendance Log. You can click on members of the unit who are present and add non-members and visitors by name or CAPID.

[Eclipse]

There is an attendance module specifically intended for tracking meeting and activity attendence which then cross references
that attendance into the eServices personnel file.

Lat I checked, that module is only available to members appointed as Commander and Personnel Officer and cannot be delegated.

[TheSkyHornet]

In short:
It's not automated. Even if you attach the file, it still has to be done manually.

Unless you link it to a bar code scanner or finger-punch digital entry (i.e., number pad) connected to a laptop when people walk in the door, you'll have to select each member on the Attendance module.

[Eclipse]

You can link it to a scanner?

[Holding Pattern]

You can link it to a scanner?

scanner can dump to CSV which can then be dumped into the module.

[Eclipse]

You can link it to a scanner?

scanner can dump to CSV which can then be dumped into the module.

Ah Bach - yes, I see.  You can attach, for example, the signature page to the new meeting when you create it, but still have to tick off the boxes.

[Spam]

Ah Bach - yes, I see. 

Nice!
M*A*S*H* Radar reference!


Respect!
Spam

[Mark]

Doing the electronic log in eServices, if safety is selected for a meeting topic does this also log safety education in SIRS?  Or does the safety officer also have to log safety education separately?  Thank you.

[ßτε]

Doing the electronic log in eServices, if safety is selected for a meeting topic does this also log safety education in SIRS?

No.

Or does the safety officer also have to log safety education separately?

Yes. 

Thank you.

You're welcome.

[RangerConlin]

Of note, it also does not log Character Development for cadets - as our CDI found out the hard way.

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[TheSkyHornet]

Of note, it also does not log Character Development for cadets - as our CDI found out the hard way.

Character Development is logged through the Cadet Programs module, whereas the Attendance Log is a Personnel module. Just the same, Safety Education is under the Safety module.

[GZCP31]

In my opinion; It is good to keep them separate. There will be times that the Safety Briefing will cover items that are not appropriate for younger Cadets. At the same time Seniors sometimes do and at other times do not attend the Character Development portion of the meeting.

[Eclipse]

What subject would be in a monthly Safety briefing that is "inappropriate to cadets"?

They need to be protected from Turkey Fryer fires as much or more then the Seniors!

[TheSkyHornet]

If you do conduct separate Safety Education sessions (say, to target specific safety topics for different groups), then enter it multiple times...

You can also enter multiple Attendance Logs if you have multiple activities on the same day.

[GZCP31]

What subject would be in a monthly Safety briefing that is "inappropriate to cadets"?

They need to be protected from Turkey Fryer fires as much or more then the Seniors!

We have had some safety briefings for Seniors that have been about the aftermath of a search and what to do to prevent it if it happened to you. It was quite graphic in the discussion.  Also about health and psychological items.

A couple of years ago, the Safety down day subject was thought to be inappropriate for 12-14 year old cadets. Many parents did not want their children exposed to it and they skipped the meeting.

[Eclipse]

Those would not be appropriate subjects for monthly safety briefings.  That sort of thing
isn't needed by members not involved in the field portion of ES.

This is like pilots providing information on proper use of de-icing boots to non-aircrew members in
a wing that doesn't have any planes with boots.  BTDT.

You scale your 15 minutes to the audience, not vice-versa.

[GZCP31]

agree to disagree..

[Luis R. Ramos]

As a Safety Officer with about 15 years of CAP safety experience, and Senior in the spec track, I agree with Eclipse. Monthly Safety Briefings should be more general in scope. The only time when you may cover topics not appropriate for cadets, is when you are in a squadron that does not have cadets!

[Blanding]

agree to disagree..

Well, you might consider how CAPR 160-1 specifies the content of a monthly safety briefing. A graphic discussion about the results of a search mission is probably better suited for someone with specific training regarding psychological response to traumatic events.

5.2.1.1.4. Safety Education Content. The purpose of monthly safety education is to
reinforce CAP members' understanding of RM and the SMS, in the context of CAP's unique
missions and activities. As such, all monthly education must contain reference to and discussion
of RM principles such as hazards, risks, risk controls, and how to integrate those risk controls into
planning and execution of activities. While most topics should focus on CAP, the unit has wide
latitude to include other topics of interest including local hazards, unit activities, missions,
seasonal topics, or other interesting current events or news items that lend themselves to an
open discussion of safety and RM.

RM = Risk Management
SMS = Safety Management System

[chuckmilam]

We started using a bar code reader for attendance this year, and really like it so far.  Helps free up member time from manual entry and encourages the members to bring their ID card. 

[GZCP31]

For clarification. a few years ago, National had a Safety Down day on Suicide Prevention. While this should be appropriate for most members, we had parents that did not want the 12-14 year olds listening to this as they felt the subject matter was inappropriate for the younger cadets.

One safety brief we had for Seniors only was Wildlife (and livestock) crossing the runway or a road. One of our pilots included pictures of a plane that had impacted and pictures of the deer. The attendees were warned prior to the picture being shown. Both were valid safety briefings for our area as we are in a rural area of the state and this type of situation happens on a regular bases. For the more urban squadrons, it probably would not be something you would cover in a safety briefing.

[jeders]

For clarification. a few years ago, National had a Safety Down day on Suicide Prevention. While this should be appropriate for most members, we had parents that did not want the 12-14 year olds listening to this as they felt the subject matter was inappropriate for the younger cadets.

Yes, because 12-14 year olds never commit suicide or have other social problems that could have been helped by that briefing.

One safety brief we had for Seniors only was Wildlife (and livestock) crossing the runway or a road. One of our pilots included pictures of a plane that had impacted and pictures of the deer. The attendees were warned prior to the picture being shown. Both were valid safety briefings for our area as we are in a rural area of the state and this type of situation happens on a regular bases. For the more urban squadrons, it probably would not be something you would cover in a safety briefing.

If that briefing is appropriate for the area, then I would argue that it is appropriate for all members and the wiser course of action would be to not show the pictures of the dear.

[Eclipse]

or...

...just don't show your cool picture you're dying to show.

[Blanding]

One of our pilots included pictures of a plane that had impacted and pictures of the deer.

The only parties that need to see photos of the outcome of an airplane accident are medical professionals, accident investigators, law enforcement, and so on.

Showing a photo of a crashed airplane could be "interesting," but it's not educational. Nobody gets in the aircraft and thinks, "Maybe if I hit a deer today, it'll do only a little damage" and, thus, needs education about how much damage it does. Spend the time educating me about how to mitigate the risk, and voila - it's an appropriate brief for all ages.

[TheSkyHornet]

BLUF:
If you feel that you need two separate monthly SE briefs, then conduct them.

I don't know why a topic on the Attendance Log turned into a topic on conducting safety duties.

[SarDragon]

BLUF:
If you feel that you need two separate monthly SE briefs, then conduct them.

I don't know why a topic on the Attendance Log turned into a topic on conducting safety duties.

The question came up about combined entry of attendance and safety.

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[Shawn W.]

There is an attendance module specifically intended for tracking meeting and activity attendence which then cross references
that attendance into the eServices personnel file.

Lat I checked, that module is only available to members appointed as Commander and Personnel Officer and cannot be delegated.

My Deputy for Cadets and My Deputy for Seniors both have access to the attendance log module. I routinely delegate that task to either of them.

[TheSkyHornet]

BLUF:
If you feel that you need two separate monthly SE briefs, then conduct them.

I don't know why a topic on the Attendance Log turned into a topic on conducting safety duties.

The question came up about combined entry of attendance and safety.

Right, but I think we settled the fact that these are two separate recording systems and for a reason. The conversation has severely strayed into how to conduct Safety Education.

There is an attendance module specifically intended for tracking meeting and activity attendence which then cross references
that attendance into the eServices personnel file.

Lat I checked, that module is only available to members appointed as Commander and Personnel Officer and cannot be delegated.

My Deputy for Cadets and My Deputy for Seniors both have access to the attendance log module. I routinely delegate that task to either of them.

As a CDC, I frequently log attendance for cadet activities.