Hello all!
I am currently looking for federal regulations governing the use of .gov emails. I am familiar with CAPR 120-1, which covers the @[InsertYourWingHere].cap.gov emails that we use, but I am unable to find a blanket regulation (I'm assuming it would be FCC?) that govern the overall use of .gov emails, government/nationwide. If anyone knows where I can find them, I'd be most interested!
I am looking for these regs as I am currently researching OPSEC and PII, and will be writing an assignment on the topic soon.
Not the FCC. GSA oversees .gov
There is not a single across the board federal email "regulation". Each department, agency, and OA must comply to a basic use/retention policy, but each is responsible for developing their own internal regulations.
https://www.faa.gov/about/initiatives/records/faq/email/
http://www.dtic.mil/dtic/tr/fulltext/u2/a403646.pdf
https://www.doi.gov/ocio/policy-mgmt-support/information-and-records-management/email-guide-v2
Quote from: Starbird on April 12, 2018, 02:02:36 PM
Hello all!
I am currently looking for federal regulations governing the use of .gov emails. I am familiar with CAPR 120-1, which covers the @[InsertYourWingHere].cap.gov emails that we use, but I am unable to find a blanket regulation (I'm assuming it would be FCC?) that govern the overall use of .gov emails, government/nationwide. If anyone knows where I can find them, I'd be most interested!
I am looking for these regs as I am currently researching OPSEC and PII, and will be writing an assignment on the topic soon.
If you're looking for lower-level policy statements, such as Acceptable Use Policies, those are typically governed at the agency level.
Here are some resources that may help in your search:
GSA Office of Information Integrity and Access (I2A) - Information Technology Policy (https://www.gsa.gov/policy-regulations/policy/information-technology-policy)
Dot Gov (.gov) Domain Registrar (https://home.dotgov.gov/)
What is the intent of this?
To point you in the right direction, it would help to know what you're specifically looking for/to do.
Quote from: Starbird on April 12, 2018, 02:02:36 PM
I am currently looking for federal regulations governing the use of .gov emails.
https://www.gpo.gov/fdsys/granule/CFR-2010-title41-vol3/CFR-2010-title41-vol3-part102-id2024
Quote from: Eclipse on April 12, 2018, 05:01:31 PM
Quote from: Starbird on April 12, 2018, 02:02:36 PM
I am currently looking for federal regulations governing the use of .gov emails.
https://www.gpo.gov/fdsys/granule/CFR-2010-title41-vol3/CFR-2010-title41-vol3-part102-id2024
Thank you, Eclipse!
Quote from: TheSkyHornet on April 12, 2018, 03:18:14 PM
What is the intent of this?
To point you in the right direction, it would help to know what you're specifically looking for/to do.
I was considering doing CAP Email Policy for the "background" SDA. The reason behind this is as all the newer cadets are just getting their ".gov" emails, so I had hoped that I could use my SDA not only as an SDA, but could also make a presentation out of it, using the "background" regulations and history governing .gov domains and emails, to make sure that the cadets (especially the younger ones... personally, IMO, 12 y/os with .gov emails isn't a good idea, but whatever...) are aware that having a cap.gov email means that everything that they use if for reflects back on CAP as an organization, whilst dually making them aware that it is only to be used for official/professional CAP related business, and not for anything else. (I just have this vision of a 12 year old cadet getting his .gov email and thinking it would be funny to send things to his friends impersonating the gov't or whatever, or just generally abusing it to troll people... because younger kids don't always think before doing stuff.)
Quote from: PhoenixRisen on April 12, 2018, 03:18:05 PM
If you're looking for lower-level policy statements, such as Acceptable Use Policies, those are typically governed at the agency level.
Here are some resources that may help in your search:
GSA Office of Information Integrity and Access (I2A) - Information Technology Policy (https://www.gsa.gov/policy-regulations/policy/information-technology-policy)
Dot Gov (.gov) Domain Registrar (https://home.dotgov.gov/)
Thanks! :)
Quote from: THRAWN on April 12, 2018, 03:12:21 PM
There is not a single across the board federal email "regulation". Each department, agency, and OA must comply to a basic use/retention policy, but each is responsible for developing their own internal regulations.
https://www.faa.gov/about/initiatives/records/faq/email/
http://www.dtic.mil/dtic/tr/fulltext/u2/a403646.pdf
https://www.doi.gov/ocio/policy-mgmt-support/information-and-records-management/email-guide-v2
Quote from: Starbird on April 12, 2018, 02:02:36 PM
Hello all!
I am currently looking for federal regulations governing the use of .gov emails. I am familiar with CAPR 120-1, which covers the @[InsertYourWingHere].cap.gov emails that we use, but I am unable to find a blanket regulation (I'm assuming it would be FCC?) that govern the overall use of .gov emails, government/nationwide. If anyone knows where I can find them, I'd be most interested!
I am looking for these regs as I am currently researching OPSEC and PII, and will be writing an assignment on the topic soon.
Good to know! Now that you mention it, it makes a lot of sense that different agencies have different guidelines.
Quote from: kwe1009 on April 12, 2018, 02:41:36 PM
Not the FCC. GSA oversees .gov
Thanks!
https://home.dotgov.gov/registration/requirements/
https://www.doi.gov/ethics/use-of-government-property
https://www.archives.gov/files/records-mgmt/toolkit/pdf/ID317.pdf
http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/550007r.pdf
Page 39
There are a couple of very good briefings on the national communications site, actually slide copies of presentations given at National Conference last year, one on OPSEC for Ops Officers and one on OPSEC for Comm Managers. Unfortunately I cannot upload them here as they are marked U//FOUO, however contact your squadron communications officer, they will be able to obtain a copy from you from the communications library.
Quote from: Starbird on April 12, 2018, 09:00:53 PM
The reason behind this is as all the newer cadets are just getting their ".gov" emails, ...
Why? Looking at the roster of our squadron I'm seeing everything from hotmail to yahoo, and others. I don't see any .gov ones. What emails would Cadets be getting that make this necessary?
If you give them a different email address than what they normally check 50 times day .... they may only check it once a week right before the meeting. :)
Seems it would be best to use the email address they constantly check. JMHO
Oh ... maybe some think its the "cool" factor. OK, but the same deal applies as to how often most would check it.
(I'm a member of the "keep it simple" club.)
Quote from: etodd on May 02, 2018, 02:24:37 PM
Quote from: Starbird on April 12, 2018, 09:00:53 PM
The reason behind this is as all the newer cadets are just getting their ".gov" emails, ...
Why? Looking at the roster of our squadron I'm seeing everything from hotmail to yahoo, and others. I don't see any .gov ones. What emails would Cadets be getting that make this necessary?
If you give them a different email address than what they normally check 50 times day .... they may only check it once a week right before the meeting. :)
Seems it would be best to use the email address they constantly check. JMHO
Oh ... maybe some think its the "cool" factor. OK, but the same deal applies as to how often most would check it.
(I'm a member of the "keep it simple" club.)
Many wings are going to Office365 or google for services. having these .gov accounts streamlines the access for cadets for DLs, Forms, etc. In our wing each account is actually dual aliased with .gov and .org because there are certain things we (CAP) can do with one but not the other officially.
Quote from: spree610 on May 02, 2018, 04:34:54 PM
Many wings are going to Office365 or google for services. having these .gov accounts streamlines the access for cadets for DLs, Forms, etc. In our wing each account is actually dual aliased with .gov and .org because there are certain things we (CAP) can do with one but not the other officially.
Such as?
Quote from: etodd on May 02, 2018, 02:24:37 PM
Why? Looking at the roster of our squadron I'm seeing everything from hotmail to yahoo, and others. I don't see any .gov ones.
This is the universe's shocked face.
Quote from: etodd on May 02, 2018, 02:24:37 PM
What emails would Cadets be getting that make this necessary?
Meeting information, encampment and other activity information, access to their electronic
personnel file.
Also, basic professionalism at an early age - teach cadets that the web is more then Fortnite and TwistSpace.
Quote from: Eclipse on May 02, 2018, 05:20:35 PM
Quote from: spree610 on May 02, 2018, 04:34:54 PM
Many wings are going to Office365 or google for services. having these .gov accounts streamlines the access for cadets for DLs, Forms, etc. In our wing each account is actually dual aliased with .gov and .org because there are certain things we (CAP) can do with one but not the other officially.
Such as?
Such as advertising, campaigning and fundraising, etc.
to the original poster. the "CAP.GOV Administrator" is your point of contact for questions regarding the regulation and use of the cap.gov domain.
Quote from: spree610 on May 02, 2018, 05:40:25 PM
Quote from: Eclipse on May 02, 2018, 05:20:35 PM
Quote from: spree610 on May 02, 2018, 04:34:54 PM
Many wings are going to Office365 or google for services. having these .gov accounts streamlines the access for cadets for DLs, Forms, etc. In our wing each account is actually dual aliased with .gov and .org because there are certain things we (CAP) can do with one but not the other officially.
Such as?
Such as advertising, campaigning and fundraising, etc.
Advertising and campaigning? You mean recruiting?
Feel free to cite the regulations that refer to an email domain in this regard.
And that goes for fundraising as well.
Quote from: spree610 on May 02, 2018, 05:40:25 PM
to the original poster. the "CAP.GOV Administrator" is your point of contact for questions regarding the regulation and use of the cap.gov domain.
Not for a rank and file member. There is a chain of SMEs for that.
Quote from: Eclipse on May 02, 2018, 05:23:08 PM
Meeting information, encampment and other activity information, access to their electronic
personnel file.
Nothing OPSEC there, its always worked fine for using using their comcast or yahoo, etc address. They can log into eServices now with any email address they signed up with.
Quote
Also, basic professionalism at an early age - teach cadets that the web is more then Fortnite and TwistSpace.
Gotcha. OK , but still think it makes it less likely they receive said email, if not sent to their primary email address they normally check.
JMHO ... whatever. ;)
Quote from: etodd on May 02, 2018, 07:13:26 PM
Quote from: Eclipse on May 02, 2018, 05:23:08 PM
Meeting information, encampment and other activity information, access to their electronic
personnel file.
Nothing OPSEC there, its always worked fine for using using their comcast or yahoo, etc address. They can log into eServices now with any email address they signed up with.
Who said anything about OPSEC, and this has nothing to do with eServices.
Properly managed units and activities have hundreds of documents, forms, calendars, surveys, etc.
You have to have an account with those collaboration systems in order to properly access and
edit the files (a .cap.gov account in GSuite if you're smart), and experience has shown that allowing
people to use their personal email addresses crucks up the emails with cat videos, and documents
are not "owned" by the .gov space, meaning important information can disappear on a whim or a mistake.
Professional organizations, and those that want to appear professional, issue their members emails
they can control that show the affiliation, and since CAP can do this for their members as zero cost,
why wouldn't they?
Considering the emphasis on "cyber", especially in the cadet program, this is a lesson and a tool CAP
can provide its members which is sorely needed, and sadly, especially among many of its adult
members as well.
Quote from: Eclipse on May 02, 2018, 07:07:55 PM
Quote from: spree610 on May 02, 2018, 05:40:25 PM
Quote from: Eclipse on May 02, 2018, 05:20:35 PM
Quote from: spree610 on May 02, 2018, 04:34:54 PM
Many wings are going to Office365 or google for services. having these .gov accounts streamlines the access for cadets for DLs, Forms, etc. In our wing each account is actually dual aliased with .gov and .org because there are certain things we (CAP) can do with one but not the other officially.
Such as?
Such as advertising, campaigning and fundraising, etc.
Advertising and campaigning? You mean recruiting?
Feel free to cite the regulations that refer to an email domain in this regard.
And that goes for fundraising as well.
Development work (fundraising) cannot be done from a .gov address, for example.
Quote from: OldGuy on May 03, 2018, 01:27:44 AM
Development work (fundraising) cannot be done from a .gov address, for example.
Cite please.
https://www.gocivilairpatrol.com/media/cms/R173_004_3C78BD19C872E.pdf
https://home.dotgov.gov/registration/
Also...
https://www.nationalservice.gov/about-cncs/donate-now
Quote from: Eclipse on May 03, 2018, 02:59:27 AM
Quote from: OldGuy on May 03, 2018, 01:27:44 AM
Development work (fundraising) cannot be done from a .gov address, for example.
Cite please.
https://www.gocivilairpatrol.com/media/cms/R173_004_3C78BD19C872E.pdf
https://home.dotgov.gov/registration/
Also...
https://www.nationalservice.gov/about-cncs/donate-now
CAPR 120-1 -
6.9. Advertising or fundraising on any .gov domain is not permitted. For the purposes of this section,
"advertising" does not include the recognition of individuals or companies that have demonstrated
financial or other support to the performance of CAP missions. When such recognition is extended via
links or references to non-CAP sites, a disclaimer, in no less than 8-point type, shall be clearly displayed
stating: "LINKS OR REFERENCES TO INDIVIDUALS OR COMPANIES DO NOT CONSTITUTE AN
ENDORSEMENT OF ANY INFORMATION, PRODUCT OR SERVICE YOU MAY RECEIVE FROM SUCH
SOURCES."
Quote from: OldGuy on May 03, 2018, 03:11:05 AM
Quote from: Eclipse on May 03, 2018, 02:59:27 AM
Quote from: OldGuy on May 03, 2018, 01:27:44 AM
Development work (fundraising) cannot be done from a .gov address, for example.
Cite please.
https://www.gocivilairpatrol.com/media/cms/R173_004_3C78BD19C872E.pdf
https://home.dotgov.gov/registration/
Also...
https://www.nationalservice.gov/about-cncs/donate-now
CAPR 120-1 -
6.9. Advertising or fundraising on any .gov domain is not permitted. For the purposes of this section,
"advertising" does not include the recognition of individuals or companies that have demonstrated
financial or other support to the performance of CAP missions. When such recognition is extended via
links or references to non-CAP sites, a disclaimer, in no less than 8-point type, shall be clearly displayed
stating: "LINKS OR REFERENCES TO INDIVIDUALS OR COMPANIES DO NOT CONSTITUTE AN
ENDORSEMENT OF ANY INFORMATION, PRODUCT OR SERVICE YOU MAY RECEIVE FROM SUCH
SOURCES."
Check w/ your squadron CO or IT officer for details.
Quote from: OldGuy on May 03, 2018, 03:12:16 AM
Quote from: OldGuy on May 03, 2018, 03:11:05 AM
Quote from: Eclipse on May 03, 2018, 02:59:27 AM
Quote from: OldGuy on May 03, 2018, 01:27:44 AM
Development work (fundraising) cannot be done from a .gov address, for example.
Cite please.
https://www.gocivilairpatrol.com/media/cms/R173_004_3C78BD19C872E.pdf
https://home.dotgov.gov/registration/
Also...
https://www.nationalservice.gov/about-cncs/donate-now
CAPR 120-1 -
6.9. Advertising or fundraising on any .gov domain is not permitted. For the purposes of this section,
"advertising" does not include the recognition of individuals or companies that have demonstrated
financial or other support to the performance of CAP missions. When such recognition is extended via
links or references to non-CAP sites, a disclaimer, in no less than 8-point type, shall be clearly displayed
stating: "LINKS OR REFERENCES TO INDIVIDUALS OR COMPANIES DO NOT CONSTITUTE AN
ENDORSEMENT OF ANY INFORMATION, PRODUCT OR SERVICE YOU MAY RECEIVE FROM SUCH
SOURCES."
Check w/ your squadron CO or IT officer for details.
I'm my squadron "CO" (CC) and I don't have any further details (but I did phone a friend because I'm pretty sure this should be interpreted to apply to websites, not email).
Sent from my iPhone using Tapatalk
Quote from: OldGuy on May 03, 2018, 03:11:05 AM
Quote from: Eclipse on May 03, 2018, 02:59:27 AM
Quote from: OldGuy on May 03, 2018, 01:27:44 AM
Development work (fundraising) cannot be done from a .gov address, for example.
Cite please.
https://www.gocivilairpatrol.com/media/cms/R173_004_3C78BD19C872E.pdf
https://home.dotgov.gov/registration/
Also...
https://www.nationalservice.gov/about-cncs/donate-now
CAPR 120-1 -
6.9. Advertising or fundraising on any .gov domain is not permitted. For the purposes of this section,
"advertising" does not include the recognition of individuals or companies that have demonstrated
financial or other support to the performance of CAP missions. When such recognition is extended via
links or references to non-CAP sites, a disclaimer, in no less than 8-point type, shall be clearly displayed
stating: "LINKS OR REFERENCES TO INDIVIDUALS OR COMPANIES DO NOT CONSTITUTE AN
ENDORSEMENT OF ANY INFORMATION, PRODUCT OR SERVICE YOU MAY RECEIVE FROM SUCH
SOURCES."
Well, interesting. I know of at least one, if not several, Wings with donation pages on their
.gov websites.
And all of the above confusion is why I'll just keep emailing Seniors and Cadets on their yahoo and similar accounts. Keeping it simple. ;)
Quote from: Spaceman3750 on May 03, 2018, 03:18:04 AM
I'm my squadron "CO" (CC) and I don't have any further details (but I did phone a friend because I'm pretty sure this should be interpreted to apply to websites, not email).
Sent from my iPhone using Tapatalk
Or not:
FUNDRAISING EMAILS
When using email to communicate outside of CAP about fundraising – whether soliciting
funds or contacting outside organizations about other fundraising opportunities – it is
critically important that members not send such messages from dot-gov (.gov) email
addresses. CAP is developing appropriate email addresses ending in dot-org (.org) that
members can use for fundraising; meanwhile, take care not to originate fundraising emails
using dot-gov addresses.
From https://www.gocivilairpatrol.com/static/media/cms/APPROVED_FINAL_Guidelines__Procedur_8658C93540199.pdf
Quote from: Eclipse on May 03, 2018, 03:21:29 AM
Well, interesting. I know of at least one, if not several, Wings with donation pages on their
.gov websites.
No doubt. Wing staff can be as clueless as anyone else - and as subject to groupthink, ego inflation, etc as anyone else.
Quote from: etodd on May 03, 2018, 03:23:29 AM
And all of the above confusion is why I'll just keep emailing Seniors and Cadets on their yahoo and similar accounts. Keeping it simple. ;)
Not confusing really, just complicated by our unique status.
I would hazard this is another case of one group asserting authority over "thing"
without consulting the group that actually has authority over that "thing".
The regulations regarding fundraising are specific and would cover the issue in question
in other ways.
There are no legal or policy-based restrictions from the .dotgov admins in this regard
and as shown orgs using it as such.
As to email, I would also hazard that the leadership uses their .gov email addresses with donors
in the common sense way it makes sense when speaking for the organization.
Whether and what is restricted is also in question - it would make sense that you couldn't have a
a revenue engine running on the backside of a .gov website, or even directing people to
a GoFundMe page or similar, but links to information about donations
would be "matter of course" and it would be self-defeating to disallow those.
I highly doubt many unit or other orgs are doing fundraising, per se, via their website. Most begging
is probably done via WasteSpace.
Quote from: Starbird on April 12, 2018, 09:00:53 PM
(I just have this vision of a 12 year old cadet getting his .gov email and thinking it would be funny to send things to his friends impersonating the gov't or whatever, or just generally abusing it to troll people... because younger kids don't always think before doing stuff.)
Except for the fact that your wing doesn't issue cap.gov accounts to cadets.
QuoteCAP is developing appropriate email addresses ending in dot-org (.org) that members can use for fundraising; meanwhile, take care not to originate fundraising emails
using dot-gov addresses....
We really should've snagged CAP.ORG and CivilAirPatrol.org back in the 1990s.
California Wing uses Office365 and most members have a @cawgcap.org e-mail address to use for CAP stuff.
Quote from: chuckmilam on May 03, 2018, 04:31:47 PM
We really should've snagged CAP.ORG and CivilAirPatrol.org back in the 1990s.
Oh, come on, Chuck. That Internet thing is just a fad. Pretty soon people will wake up and go back to AOL.
What do you mean "go back"? I was born a Prodigy user and I'll die a Prodigy user....the screech of the modem is like a symphony to me. Oooohhh...I have mail!
Quote from: NIN on May 03, 2018, 05:37:37 PM
Quote from: chuckmilam on May 03, 2018, 04:31:47 PM
We really should've snagged CAP.ORG and CivilAirPatrol.org back in the 1990s.
Oh, come on, Chuck. That Internet thing is just a fad. Pretty soon people will wake up and go back to AOL.
Quote from: NIN on May 03, 2018, 05:37:37 PM
Oh, come on, Chuck. That Internet thing is just a fad. Pretty soon people will wake up and go back to AOL.
NIN is not joking or paraphrasing here, this is a quote that quite possibly was uttered in an [Specific HQ-Level Redacted] conference room in 1996 (±2 years.)
An even better one was "I don't get this email nonsense. Why doesn't everybody just use a fax? I do all my business by fax, and pay all of my bills by fax, so there is no point to switching to email...."
Quote from: chuckmilam on May 03, 2018, 06:30:31 PM
Quote from: NIN on May 03, 2018, 05:37:37 PM
Oh, come on, Chuck. That Internet thing is just a fad. Pretty soon people will wake up and go back to AOL.
NIN is not joking or paraphrasing here, this is a quote that quite possibly was uttered in an [Specific HQ-Level Redacted] conference room in 1996 (±2 years.)
Quote from: THRAWN on May 03, 2018, 06:35:07 PM
An even better one was "I don't get this email nonsense. Why doesn't everybody just use a fax? I do all my business by fax, and pay all of my bills by fax, so there is no point to switching to email...."
Quote from: chuckmilam on May 03, 2018, 06:30:31 PM
Quote from: NIN on May 03, 2018, 05:37:37 PM
Oh, come on, Chuck. That Internet thing is just a fad. Pretty soon people will wake up and go back to AOL.
NIN is not joking or paraphrasing here, this is a quote that quite possibly was uttered in an [Specific HQ-Level Redacted] conference room in 1996 (±2 years.)
Once upon a time, in a Wing far far away, there was a group commander that required his squadron commanders to send all activity approval requests via fax or USPS even though it was 2011 (+- 1 year). Sending them via e-mail required an apology. Putting them in the online system they're actually supposed to be in was right out.
Sent from my iPhone using Tapatalk
Quote from: Eclipse on May 03, 2018, 04:11:43 PM
As to email, I would also hazard that the leadership uses their .gov email addresses with donors
in the common sense way it makes sense when speaking for the organization.
Except the regs make it clear - do NOT use .gov emails when doing fundraising. Commonsense suggests following the regs.
Quote from: OldGuy on May 04, 2018, 01:12:28 AM
Quote from: Eclipse on May 03, 2018, 04:11:43 PM
As to email, I would also hazard that the leadership uses their .gov email addresses with donors
in the common sense way it makes sense when speaking for the organization.
Except the regs make it clear - do NOT use .gov emails when doing fundraising. Commonsense suggests following the regs.
The document that you posted that makes it clear is not a reg, it is a guide. It should probably still be followed, but realistically the likelihood of that happening nation-wide in an organization where getting people to deal with even one email account is difficult is pretty slim.
Sent from my iPhone using Tapatalk
Quote from: Spaceman3750 on May 04, 2018, 01:16:41 AM
The document that you posted that makes it clear is not a reg, it is a guide. It should probably still be followed, but realistically the likelihood of that happening nation-wide in an organization where getting people to deal with even one email account is difficult is pretty slim.
CAPR 120-1 -
6.9. Advertising or fundraising on any .gov domain is not permitted.
6.9. Advertising or fundraising on any .gov domain is not permitted.
6.9. Advertising or fundraising on any .gov domain is not permitted.
Pssst - CAPR = REGULATION.
FIMO
The first appearance of that phrase, is in 2011.
SA is your friend.
Quote from: NIN on May 03, 2018, 04:21:24 PM
Quote from: Starbird on April 12, 2018, 09:00:53 PM
(I just have this vision of a 12 year old cadet getting his .gov email and thinking it would be funny to send things to his friends impersonating the gov't or whatever, or just generally abusing it to troll people... because younger kids don't always think before doing stuff.)
Except for the fact that your wing doesn't issue cap.gov accounts to cadets.
As of when? Half the cadets in my squadron (the more senior cadets) have them, so I had assumed that the new ones would be getting them, too?
Is this a recent policy change?