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CAP Talk  |  Cadet Programs  |  Cadet Programs Management & Activities  |  Topic: SUI Samples?
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fkish.cap@gmail.com
Newbie

Posts: 3
Unit: NER-PA-143

« on: October 04, 2017, 07:19:19 AM »

Hello, I thought I would give this a try...I am filling out an SUI form for Cadet Programs and wondered exactly what is required and necessary for the form to be done correctly?  It seems simple but I just didn't want to be missing something.  Also, what exactly is "Commendables and Discrepancies" as listed on the SUI?

Thanks for any help on this subject.

2LT Floyd Kish
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Eclipse
Too Much Free Time Award
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Posts: 28,072

« Reply #1 on: October 04, 2017, 09:00:05 AM »

It's literally as simple as you see it, don't read more into the questions then is specifically asked.
They are yes and no questions, and last I checked, 2 of them didn't apply to most squadrons
so the answer is "N/A" (new checklists may change that).

"Commendables and discrepancies" are for the inspector(s) to decide. Frankly, your goal
is to avoid either.  The former doesn't increase your pay, and  the latter generates work for a
number of people.  The former are increasingly rare as the SUI process is continually pared down,
the latter are all but avoidable if your unit is performing at the bare minimum expectation and
you handle administrivia timely.

As to substantiation, provide the most direct document or reference to eservices you can.
Attendance logs, member reports, etc.  In most wings, a lot of the front-end checking is
done remotely and before the inspection (during my last SUI there was no in-face component,
it was all remote, but we are paperless).

Expectations vary by wing, so consult your local IGs, or those assigned to the inspection team for
your unit as to details.

Pro Tip: If you have file cabinets full of paper, now is the time to clean them out, or better yet, get
rid of them altogether.

« Last Edit: October 04, 2017, 09:03:39 AM by Eclipse » Logged

"The man who does more than he is paid for will soon be paid for more than he does." - Napoleon Hill.
The contents of this post are Copyright 2017 by eclipse. All rights are reserved. Specific permission is given to quote this post here on CAP-Talk only.

fkish.cap@gmail.com
Newbie

Posts: 3
Unit: NER-PA-143

« Reply #2 on: October 04, 2017, 10:01:15 AM »

Thanks, it just seemed too simple!  We are a small squadron so it's pretty easy in that regards.  And we are totally online, no paper to deal with.  Thanks for the input.

Kish
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Toad1168
Forum Regular

Posts: 131
Unit: NCR-MO-110

« Reply #3 on: October 04, 2017, 10:10:49 AM »

Do yourself a favor and make sure you upload all your docs so the team can review prior to the visit.  It massively streamlines the process.
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Mike Toedebusch
Spaatz Award 1168 - 1 June 1993
Eclipse
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Posts: 28,072

« Reply #4 on: October 04, 2017, 12:17:53 PM »

Thanks, it just seemed too simple!  We are a small squadron so it's pretty easy in that regards.  And we are totally online, no paper to deal with.  Thanks for the input.

Kish

You're not the first to make that comment - back in the day there was more in regards to
the program itself, but these days much of that can be handled through different metrics,
QCUA probably being the main one.

Bear in mind these are primarialy inspecting bare-minimum compliance with the things that NHQ
needs to insure are happening that have risk around liability, be it financial, safety, or cadet protection.
They are not "leadership" excercises, however good CC's should be using the information that
comes out of them to help inform the mentoring needs of a squadron.

In regards to CP, there is simply no excuse for getting a single D.

     Position - Deputy Cmdr for Cadets/Cadet Prog. Off. position held: Year(s) Month(s)
     Cadet Programs Specialty Track:


This can be a print out of your staff roster and the personnel record of the person(s) assigned
to the role.  Since the role(s) is not required, nor is progression in the specialty track,
at most this should be an AOC (Area of Concern). AoCs do not require a response or remediation,
but indicate an area where the inspector felt the unit had a weakness, or was nt adhering to a best practice.
The only way to get a D is having someone assigned who isn't in the track, which is a quick check / fix.

"01 Have Cadet and/or Senior members completed Required Staff Training before serving on the staff of an activity
lasting 4 nights in duration or longer or at any other cadet activity designated by the Unit Commander?"


The answer to this is almost always "Yes / N/A" or simply N/A - few are the squadrons who hold overnight activities
of this duration, and any members who attend encampments, etc., are tracked at that activity.  It is not a unit CC's
responsibility to provide RST to his members for an encampment.

If you were crazy enough to hold a week-long bivouac at the unit level, a Form 11 showing the participants who completed
RST would suffice as substantiation.

"02 Are Senior members present at all activities involving cadets?"

Of course they are, the answer had better be "yes". A sampling of your attendance logs, or view-access to the
cloud drive where they are kept should suffice.

"03 Are all CAPF 54 Civil Patrol High Adventure Activity Requests completed and approved before any High
Adventure cadet activities are accomplished?"


Again, of course they are and the answer had better be "yes".  Be prepared, if asked, to show you know what
activities would fall under the HAA rule, and provide a sample of Wing approvals for that activities your unit hosted, whatever your
wing's procees is.  Otherwise "No HAAs = 'N/A".

That's it.  Very simple. The inspector is free to waste spend his time commenting on your "program", etc., but
can only give discrepancies on the checklist items - no making up their own items, etc.  Anything else would be
AOCs at best, which again, do not require response or remediation (unless higher HQ says they do).
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"The man who does more than he is paid for will soon be paid for more than he does." - Napoleon Hill.
The contents of this post are Copyright 2017 by eclipse. All rights are reserved. Specific permission is given to quote this post here on CAP-Talk only.

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