Fully digitized cadet files - have you done it?

[Майор Хаткевич]

I'm trying to fix the mess that is our cadet records. I've read in CAPR 10-2 that as long as electronic files meet the documentation requirements, they can replace paper copies.

So, has anyone done it? What do you included?

[kwe1009]

All of our personnel records are electronic (cadet and Senior).   Our Wing processes 2A's and 120's electronically so that makes it easy to just save a copy.  If there is a paper document, we just scan it and add it to the folder.

[jeders]

All of our personnel records are electronic (cadet and Senior).   Our Wing processes 2A's and 120's electronically so that makes it easy to just save a copy.  If there is a paper document, we just scan it and add it to the folder.

We do the same thing using Google Drive. Our records are currently fairly bare because the previous admin officer before me didn't really keep any records. As for the cadets, with most of the record keeping requirements being done with eServices, there's very little to keep in their digital file. We scan/take a picture of any paper certificates and forms and place them directly into their file. They can then keep or destroy the paper as they choose.

[kwe1009]

All of our personnel records are electronic (cadet and Senior).   Our Wing processes 2A's and 120's electronically so that makes it easy to just save a copy.  If there is a paper document, we just scan it and add it to the folder.

We do the same thing using Google Drive. Our records are currently fairly bare because the previous admin officer before me didn't really keep any records. As for the cadets, with most of the record keeping requirements being done with eServices, there's very little to keep in their digital file. We scan/take a picture of any paper certificates and forms and place them directly into their file. They can then keep or destroy the paper as they choose.

Sounds exactly like my squadron!  I recreated all records about a year ago because the squadron had ZERO records on anyone.  We use Google Drive as well.  Makes life much easier.

Our cadet records are mostly copies of certificates and CAPF2A and 120's. 

[TheSkyHornet]

I've been really pushing for electronic files. We have a cabinet full of paperwork. It's a tornado.